Insurance Agency Administrative Assistant needed

10:06 1/8/2013 - Πηγή: OnlyCY

Insurance Agency Administrative Assistant Job in Nicosia

As an Office Administrative Assistant, you will ensure the efficient day-to-day operation of the office, and support the work of others.

ΜΗΝ ΞΕΧΑΣΕΤΕ ΝΑ ΚΑΝΕΤΕ LIKE ΤΗ ΣΕΛΙΔΑ ΜΑΣ ΓΙΑ ΝΑ ΕΝΗΜΕΡΩΝΕΣΤΕ ΓΙΑ ΘΕΣΕΙΣ ΕΡΓΑΣΙΑΣ ΑΝΕΛΛΙΠΩΣ – ΠΑΤΗΣΤΕ ΕΔΩ!!

Primary Duties and Responsibilities

You will perform

a wide range of duties including some or all of the following:

Reception:

* Answer general phone inquiries using a professional and courteous manner

* Direct phone inquiries appropriately

* Reply to general information requests with the accurate information

* Greet clients in a professional and friendly manner

Office administration:

* Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents

* Forward incoming general e-mails appropriately

* Forward voice mail from the general mailbox appropriately

* Code and file material according to the established procedures

* Update and ensure the accuracy of the organization’s databases

* Back-up electronic files using proper procedures

* Provide secretarial and administrative support to management and other staff

* Make travel, meeting and other arrangements

* Coordinate the maintenance of office equipment

Assist with financial management:

* Use computer software to prepare invoices and financial statements

* Code and file financial material according to established records management procedures

* Process accounts payable ensuring timeliness and accuracy of information

* Process accounts receivable ensuring timeliness, accuracy of codes and appropriate backup

* Prepare accurate bank reconciliations and deposits

* Administer petty cash according to established procedures

* Assist with financial reports as required

* Month end duties as required

Qualifications Required

Education

* High School Diploma

* Post-secondary education in business, computers, or office management is an asset

Knowledge, skills and abilities

* Excellent command of the Greek and English Language

Proficiency in the use of computer programs for:

* Word processing

* Databases

* Spreadsheets

* Bookkeeping

* E-mail

* Internet

* Social Media

Proficiency in the use of office equipment:

* Computers

* Fax

* Photo copier

Personal characteristics

You should demonstrate competence in the following:

* Behave Ethically: Understand ethical behavior and business practices and ensure own behavior and the behavior of others are consistent with these standards and align with the values of the organization.

* Build Relationships: Establish and maintain positive working relationships with others both internally and externally to achieve goals.

* Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.

* Focus on Client Needs: Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters.

* Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance effectiveness.

* Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.

* Organization: Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.

* Plan: Determine strategies to move forward, set goals, create and implement actions plans, and evaluate the process and results.

* Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.

Experience

1-3 years’ experience in an office setting although not a pre-requisite

Location

Nicosia City Center even though traveling might sometimes be required

CV’s to be send to [e-mail]